Our clients Supply Chain Management organization is undergoing a transformation with the mission to provide focus on maximizing enterprise value in all assigned categories through a clear understanding of their position within the supply chain.
The company will provide optimal sourcing strategies, contracting, materials management and logistics while pursuing their goal to reduce supply chain risk and costs, provide a deep understanding of supply markets and business drivers while ensuring security of supply by optimizing the supply, demand, fulfillment, and services business processes.
The new organization will deliver sustainable breakthrough levels of value to the company’s businesses by utilizing our scale and capabilities, leveraging the enterprise spend and securing distinctive supply relationships.
We will fully engage resources, skills and technology appropriately in a systemic approach to deliver maximum velocity and value solutions while ensuring business ownership, integration and alignment, and a focus on total cost of ownership.
The Senior Contracts Specialist will report to the Director, Contracts and SPM and is responsible for completing all assigned phases of contractual work for the company and its affiliates for the assigned Terminal, Pipelines and home office.
This includes the purchase or sale of goods or services that are needed for ongoing operations, ensuring that Contractor and Owner fulfill their respective contractual obligations, and perform all other activities necessary for administration of contracts after they are awarded.
Responsibilities also include developing responses to Contractor claims, analyzing, negotiating terms and conditions, preparing contract amendments and contract change orders and arranging and attending meetings with contractors.
In depth knowledge of all typical or standard contract provisions, including provisions regarding warranties, confidentiality, title and risk of loss, reporting requirements, taxes, indemnities and insurance provisions.
Also in depth knowledge of typical contract structure and contract negotiation skills. Knowledgeable with respect to monitoring costs and assisting with budget development processes.
In-depth knowledge of Oracle’s contracts module. Understands and is able to assist in the procurement of complex materials and services used in the construction, maintenance and operation of LNG terminals and gas pipelines.
RESPONSIBILITIES AND ESSENTIAL DUTIES
Performs research, negotiations and establishment of contracts with qualified vendors in order to secure quality equipment on time at optimum cost savings for the Company.
Draft, evaluate, negotiate, and execute contracts (various types, including lump sum firm, fixed price , time based, and multi-year contracts).
Performs qualification of new vendors.
Prepares bid evaluation documentation from vendors and analyzes cost versus approved budgets and estimates.
Maintains an awareness of supplier activity to ensure supply of materials, equipment and services in order to meet current and future schedule needs.
Works with Supervisor Contracts Services in the development of effective negotiating strategies.
Coordinates development of supplier performance management process and compliance in order to promote supply advantage.
Assists in the development of metrics and controls to manage and monitor vendor relationships.
Assists the Supervisor Contracts Services in assuring that contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports, and other documents for all projects are maintained.
Follows the maintenance requirements for the inventory of master service agreements (MSAs), consulting agreements, and other agreements essential to the projects.
Prepares Requests for Proposals (RFP) and coordinates the bidding process through contract award.
Performs contract renewal, extension or close-out.
Assists to resolve invoice and purchase order variances.
Assists in overall customs compliance procedures and best practices related to entry and release of materials and tax advantages.
Supports the purchases of major equipment, supplies, and services that are ordered on company systems and processed through the company Oracle automated system.
QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS)
Education and Certifications : A Bachelors degree is required in Supply Chain Management or a related discipline preferred.
Experience : A minimum of seven (7) years’ experience in Supply Chain Management preferably within the LNG or oil and gas industry.
Must have experience in strategic sourcing, developing, Request for Quotations and bid evaluations for large capital equipment.
Experience in logistics, traffic and shipping; both international and domestic
The ability to demonstrate the following competencies to the described level to include but not limited to :
Performance Focus - Basic Effective at managing work load while controlling costs and maintaining / improving quality Manages time and deals well with conflicting demands and priorities Adapts well to modification of plans in response to changing circumstance
Team Dynamics - Basic Develops cooperative relationships with key contacts essential to getting the job done Seeks clarity in conversations in order to completely understand the information
Business Acumen - Basic Develops and maintains clear communication with clients regarding expectations Understands company’s priorities and their relationship to the asset strategy Ability to recognize potential consequences of decisions on other company activities and consults appropriately Strong verbal and written communication skills Acute sensitivity to safety issues in a hazardous environment.
Leadership - Basic Communicates information clearly interpreting and clarifying details and explaining rationale Has a clear sense of direction for the team and objectives and tracks progress against those objectives Ability to provide specific coaching to others in order to assist them in completing tasks and monitoring performance
Decisions Making - Basic Considers potential financial impacts when determining priorities and actions Makes clear decisions in the face of conflicting priorities Able to break down problems or process into component parts in order to reach solutions
Innovation - Basic Able to make the connection in information from different and unrelated sources Capable of generating new ideas and good at putting those ideas into the wider context Takes the initiative to make changes in working methods to do things better, faster and more efficient
Other Computer skills including purchasing and systems such as Oracle in addition to Microsoft Office Suite including Word, Excel, Access and PowerPoint Takes the initiative to make changes in working methods to do things better, faster and more efficient Computer skills including, MS Office Suite (Word, Excel, Access, PowerPoint, MS Project, Adobe Acrobat Professional), SharePoint, and Documentum.
Exposure to Oracle Applications (Purchasing, Inventory, Payables).
SUPPLY CHAIN COMPETENCIES LEVEL AND SAMPLE DESCRIPTION
Category Strategy Development and Application : Basic : Deploys sub-commodity strategy within own area with limited supervision
Demand Management : Skillful : Develops demand forecasts for specific commodities and categories
Sourcing : Skillful : Manages large value, complex selection processes (multi-million, multi-year, regional); leading development of qualifications and award criteria for category teams at the sub-category level
Negotiating and Influencing : Skillful : Segments the negotiation in order to deliver the best outcome for the company, ensuring a broad and longer-
term view of value is taken
Contract Execution and Management : Skillful : Develops clear and concise contractual documentation for more complex or medium risk contracts (e.
g. larger items of Terminal equipment) or customizes templates as required
Materials Management : Basic : Utilizes material management processes and tools, and uses material control systems
Supplier Performance / Relationship Management : Basic : Contributes to the establishment of SPM / SRM objectives through the understanding of the appropriate level required
Supply Chain Risk Management : Skillful : Manages key risks assessment and mitigation at an agreement level, involving and facilitating input from appropriate specialists
Financial Skills : Skillful : Demonstrates ability to apply various cost calculation methods such as cash-flow analysis, total cost of ownership, all information available in the LexisNexis too to conduct a deeper financial analysis in order to deliver significant additional value
Project Management : Skillful : Develops and leads a portfolio of strategic implementation plans developed for local / regional strategies
FREEDOM TO ACT
Ability to multi-task and function in a highly-dynamic atmosphere; must exercise discretion independently.
Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
Occasionally, work may be performed from home, after normal work hours or on weekends.
May be required to work overtime.
Subject to drug and alcohol testing, per applicable federal regulations or as required by the company.